Yes, our software is compatible with requirements for workmen’s compensation electronic billing. We offer all fields needed to successfully transmit a workman’s compensation claim to an insurance company.
Yes, PrimeRx™ has offered the batch billing option for more than 10 years. You can batch all claims together and bill them at once. There are no restrictions on the number of claims that can be combined, nor is there a need to group claims by the insurance provider, doctor or patient. You may also provide multiple prescription refills, hold the claims, and then batch and transmit them together. This not only saves time but can generate transmission savings.
Yes. Our system allows you to generate a wide range of reports based on your specific needs. In fact, Micro Merchant Systems is recognized for our ability to generate detailed data mining, analytics, and business intelligence reports to meet a customer’s specific needs.
Yes, we offer complete inventory tracking. With regard to the above example, if you make a compound out of three ingredients (NDC), and then dispense that compound, the system deducts the appropriate amount from each NDC. PrimeRx™ also offers a customized feature that allows you to choose whether you want the ingredient deducted from each NDC or the overall compound. The system can accommodate whichever solution you prefer.
Yes, PrimeRx™ includes a complete house charge system that allows you to post charges and payments, apply finance charges and print statements. I addition, the system provides the option to view statements on the screen, so that patient inquiries can be easily addressed. PrimeRx allows pharmacies to efficiently generate more than 2,000 charge account invoices every month.
Micro Merchant Systems is a pharmacy technology company that has
been servicing the independent pharmacy market for nearly 30 years. Thousands of pharmacies throughout the United
States and Puerto Rico trust us to manage their Retail, Long-Term Care, Compounding
and Specialty Pharmacy technology needs.
Our Windows based PrimeRx™ pharmacy management system serves as the platform for our growing suite of innovative solutions. We offer a broad range of functionality including prescription management, point-of-sale, signature capture, document management, delivery, user interfaces for patients and physicians and much, much more.
PrimeRx™ offers comprehensive solutions that address the unique needs of today's busy pharmacies, but in an easy-to-use, easy-to-navigate format.
From our earliest days, our goal was to build a pharmacy
technology system that would make pharmacies more efficient, and more
responsive to their patients' needs. To
do that, we realized we needed to build a high functioning system with deep capabilities. And we also realized the system would need to
be continually upgraded, both as technology became more advanced, and as the
needs of the pharmacy changed.
Our first decision was to build PrimeRx™ on the Windows platform, which is available at a comparatively affordable price point, and can be run from any computer. Operating within Windows, pharmacies can customize workflows to meet their unique needs, and benefit from a comprehensive system that really addresses their needs.
Every day we see new technology-based solutions come to market that address specific pharmacy-related issues. We continually review these new products through the lens of – "does this add value to the pharmacy?" and "can this make our customers more efficient, and provide better service to their patients?"
For example, we recently added the ScriptDrop interface to our system. ScriptDrop is an exciting solution that connects pharmacies to local courier companies, to facilitate prescription drug home deliveries. Micro Merchant's interface pushes the tracking number from the shipping company back to the patient profile, and also records the name of the individual who signed for the prescription. It's an innovative, exciting solution that addresses a need in today's pharmacies.
Another example is our interface with Elsevier, which provides seamless access to a comprehensive drug database. PrimeRx™ users can easily acess detailed information about any drug, along with a comprehensive library of medical journals, research papers and other educational materials.
Our interface capabilities are in addition to the core PrimeRx™ pharmacy workflow functionalities. But even within PrimeRx™, we are continually innovating. For example, we currently offer five apps, with each designed to address a specific pharmacy need. These include the PrimePORTAL, MyPrimeRx, PrimeINVENTORY apps for staff use; PrimeWEB which assists owners of multiple pharmacies; and the FillMyRefills app, which allows patients to submit and track refills from their mobile devices.
We can never rest on our laurels though, and are committed to continually finding better and more innovative solutions. We rely on our third party partnerships to provide PrimeRx™ users with access to advanced capabilities, while operating within the familiar PrimeRx™ system.
Now our second critical differentiator, is our commitment to customer service. We understand that questions can arise at any time, and that systems don't always wait to breakdown during working hours. That's why Micro Merchant Systems offers customer service accessibility seven days a week, morning, noon and night. We are committed to resolving issues as quickly and thoroughly as possible.
And we have been rewarded for our efforts. In the markets in which we dominate, more than 65 percent of independent pharmacies are running on our pharmacy software. And we have a customer attrition rate of less than five percent, which I think is a good indication that our customers are pleased with our products.
Let's start with the onboarding of the patient, which can be done either through manual entry or through the pharmacy's website. Once the patient is set up within the system, the pharmacy can easily manage prescription processing.
Here's what generally occurs:
We make the pharmacy experience easier for patients. One example of this is our prescription sync capability. PrimeRx™ allows pharmacies to sync a patient's medications so that all refills are aggregated in one batch. This allows the patient to pick up all medications on a single day, usually the same day each month.
This is a critically important capability. By syncing prescriptions, patients are more likely to take their medications as prescribed and avoid missing doses.
The syncing capability also allows pharmacists the ability to counsel patients when they come to the pharmacy each month. Helping patients with their health also boosts the pharmacy's 5-star rating, which of course is an added benefit.
Throughout our 30 years in the pharmacy technology industry, Micro
Merchant Systems has worked closely with customers to build the PrimeRx™ pharmacy
management system into a platform that enhances operational efficiency,
compliance and patient engagement offerings.
Our company motto is "Software without limits," is testament to our commitment to our values of innovation, reliability and customer service. Our customers trust us to provide reliable technology solutions that meet their unique pharmacy software needs.
We know that running a pharmacy is a 24/7 responsibility, and we
pride ourselves on being available to assist our clients at any time. When our clients have questions, they need
answers as quickly and as efficiently as possible so they can get back to
serving their patients. To help our
pharmacy customers maximize time with patients, Micro Merchant Systems provides
LIVE support 7 days a week via phone, email or chat.
Our customers can count on us to be responsive. We quickly assess their needs, and work to resolve their concerns, while they are still on the phone. We actively monitor our support team's responsiveness, with a goal of providing a 60-second Average Speed of Answer, and a 95 percent First Call Resolution level of service.
Our Support Team Managers QA calls and provide extensive training to ensure our team is up to date on the latest developments and releases. This ensures our field team is well prepared to support our pharmacy customers.
In addition to this extensive LIVE support, we offer an online database of educational materials that can be accessed through our PrimePORTAL. Customers can take advantage of monthly webinars that provide detailed information about system upgrades. In addition, we provide individualized training sessions, led by our team of content experts.
Pharmacists are important members of patient health care teams,
and through PrimeRx™, patient needs can be seamlessly managed, and critical
information shared among providers.
We provide this capability in a number of ways. For one thing, we enable the electronic capture of all patient pharmacy records, which alleviates the need for prescribers to transmit faxes or text messages. All records area created and stored electronically, within PrimeRx™.
We integrate with Surescripts to ensure the seamless receipt and processing of electronic prescriptions. All prescription information, including change requests and prior authorizations, is transmitted to the pharmacy through Surescripts and funneled directly into the patient's electronic health record. All of this takes place within PrimeRx™, with no need to purchase third party software.
We also work hand-in-hand with prescribers and providers through our HL7 and API integrations, which allow us to connect to any health record, as well as with health care providers.
Our PrimeMD™ web portal provides caregivers secure access to the pharmacy's patient data in an interactive view that facilitates the decision making process, and eliminates the need for phone calls and faxes. PrimeMD™ can be used to connect pharmacies, facilities, patients, and staff in a safe, secure and HIPPA-compliant manner that improves the efficiency of provider/pharmacy communication.
In addition, we provide easy functionality for the creation of CPESN e-Care Plans. E-Care plans are a relatively new development that allow pharmacists to capture all patient interactions, that go far beyond medication dispensing. Through E-Care plans, the pharmacist can record notes about interventions, goals, observations and all other patient interactions. Critically important, that information can be easily accessed and shared with other members of the patient health care team. PrimeRx™ provides the capability to easily create, update and store e-Care plans, which really sets us apart from our competitors.
Having a point of sales system integrate with PrimeRx™ is essential. The PrimePOS™ software solution ensures fast, accurate, and seamless point-of-sale transactions. PrimePOS™ fully integrates with the PrimeRx™ core pharmacy system to record transactions and manage inventory. Our PrimePOS™ system is HIPAA-compliant. Patients benefit from a highly satisfying check-out experience, while pharmacy records are updated, analyzed, and stored.
PrimeESC™ enables the
HIPAA-compliant electronic signature capture for prescriptions, credit card
transactions, and even controlled substances, which is essential for auditing
services.
Essentially all types. One of Micro Merchant Systems key market differentiators is our ability to create custom workflows. Using the power and flexibility of our Windows-based platform, pharmacies can customize multiple workflows based on their specific needs.
This provides our pharmacy customers with the flexibility and capabilities they need as the pharmacy market rapidly evolves. Today, we find our PrimeRx™ pharmacy management system driving pharmacy operations in Retail, Specialty, Compounding, Long-Term Care, Closed-Door, Mail Order, 340B, Hospital, Physician's Office and Hub Services pharmacies.
When it comes to choosing a
pharmacy system, you should choose a product that will grow with your
pharmacy. The modular design of PrimeRx™
allows customers to add features and functions as their business needs change,
without having to purchase more capabilities than they need.
Experience is also very important. Choose a vendor that has been in the industry for a long period of time, and really understands the needs of today's pharmacies. Micro Merchant Systems has been in the pharmacy software industry for 30 years and is trusted by more than 65% of the independent pharmacies in New York State. You should also choose a system that has a high rate of approval among its existing users. At Micro Merchant Systems, we lose a small fraction – less than 0.5 percent – of our customers to competitors.
Yes, PrimePOS is PA-DSS certified and PCI compliant.
PrimePOS™ is our own product, and it interfaces completely with PrimeRx to provide sale and transaction tracking. This integration also provides the ability to generate various intelligence reports, based on a pharmacy’s specific needs (i.e. copay collection records, etc.). Prime POS has its own security manager and can interface with wholesalers to access over-the-counter details and pricing.
Yes, we work with virtually all major credit card vendors and processors. With regard to FSA/IIAS transactions processed along with credit card transactions, you will need to work with a vendor through which PrimePOS is certified. That list of vendors currently includes; HPS, X-Charge, First Data, Global, and Worldpay. HPS, X-Charge, and Worldpay offer their own secure gateway. We can communicate with other processors through PC Charge Payment Server, a product that needs to be purchased through VeriFone.
Yes, PrimeESC (Electronic Signature Pad) integrates seamlessly with PrimePOS. This gives PrimePOS users the ability to use the signature capture device as a pole display and credit card swiper. In addition, the signature recorded on PrimePOS is required for HIPAA Acknowledgement/Notice of Privacy Practices (NOPP), prescription pickup records, credit card signatures, FSA/IIAS card signatures and for pseudoephedrine (PSE) sale signatures. If the device is encrypted, it can be used as a PIN pad. Integration with our electronic signature capture also provides the pharmacy with the ability to digitally store and monitor information.
Yes, PrimePOS offers pseudoephedrine sale monitoring capability. The system captures the sale of PSE products and allows the tech to request appropriate identification from the patient. That information is then stored with the transaction. The system will also restrict the sale of all PSE products if a patient attempts to make a purchase beyond limits and conditions stipulated by state regulation. PSE sale signatures are stored in the PrimePOS system and can be accessed and printed on reports as needed.
Yes, PrimeEDI (Electronic Data Interchange) is available for all major wholesalers and allows costs to be easily updated. If you have PrimePOS, this integration allows you to add items electronically with corresponding retail information and prices.
Yes. Because of integration capability with PrimeESC™, all signatures captured on the electronic signature pad can be stored digitally. This is true as well for all PrimePOS™ and PrimeRx™ (prescription pickups) transactions. These signatures are backed up daily along with all other PrimePOS™ data.
Yes, a security manager allows you to control various tasks that a user may perform. This includes control over the types of reports and register capabilities a cashier, floor manager and pharmacy manager may access. You have complete control over each and every task.
PrimePOS is a true Windows-based system, which runs on Microsoft Operating System. As long as the operating system is a professional edition, PrimePOS will work efficiently. Our system works with both 32-bit OS and 64-bit OS.
For peripherals, you can contact us at sales@micromerchantsystems.com so we can provide you with an updated list of model numbers that we support. We can do the networking between PCs without a problem but we recommend
you get the cabling done professionally for a neat, clean and manageable
look. Those peripherals essentially include:
• Cash drawer
• Epson interface cable
• Thermal receipt printer
• Credit card swipe
• USB barcode scanner
• Cables
Yes, PrimePOS has been tested with certain credit card payment processors and is listed as a certified application under SigIS. This means that, as long as the pharmacy is a member of SigIS and undergoes a Third-Party Service (TPS) provider certification, the pharmacy can accept and process FSA/IIAS cards. For more information regarding this process, please email sales@micromerchantsystems.com.
Yes, PrimePOS™ supports patient/customer loyalty programs. The pharmacy can customize printed cards with barcodes and assign them to customers. The pharmacy can also define different reward tiers and, on every sale, points can be awarded to the patient/customer’s account. Once the patient/customer reaches a defined tier, a discount coupon can be printed and applied towards a sale. The pharmacy has complete visibility into the program, and if it chooses to work with a patient/customer loyalty management company, we can provide an interface to accommodate that company.
Yes, PrimePOS™ can be configured for operation by two different cash drawers on the same PrimePOS station. The system also allows cashiers to maintain their own register balances and to monitor their own closing reports.
PrimeESC™ can be used in two modes: Stand-alone mode and PrimePOS™
When used in stand-alone mode, PrimeESC allows a pharmacy to accept HIPAA acknowledgements, customer prescription pick up records, and digitally store signatures in the system to be printed when needed. By allowing the pharmacy to accurately track all prescription pickups, potential audit issues can be eliminated, and a “paper trail” created should a patient claim a prescription was never received.
When used in conjunction with PrimePOS, the ESC (electronic signature capture) unit can be used as a pole display or credit card swiper while storing credit card signatures. PrimePOS can also serve as a pseudoephedrine (PSE) monitoring device to capture signatures of patient purchasing over-the-counter PSE products.
The VeriFone MX870 color is used primarily with PrimeESC™. The power adapter and blue cable also need to be ordered along with the VeriFone device. A swivel stand is recommended to allow easy access for both the patient and the cashier.
Yes. In stand-alone mode, PrimeESC™ can work on its own without PrimePOS™. This independent device is attached directly to a scanner which scans the label barcode, captures the HIPPA acknowledgement from the patient, and captures a signature for all prescription pickups. This data is then stored in the PrimeRx™ Pharmacy Management System.
PrimeESC™ quickly accesses patient records so that a customer can see which prescriptions are being signed for at the time of pickup. Signatures are then stored in PrimeRx™, with the prescriptions marked as “picked up.”
When reviewing patient history, PrimeRx uses different colors to indicate “picked up” versus “not-picked up” records for easy identification. The pharmacy staff can then look on the screen at the prescription and digital signature, and know the exact date and time of pickup.
The system also allows all un-picked up prescriptions to be returned to stock. A report is printed that lists all un-picked up prescriptions, and the number of days since the prescription was filled.
Most states (especially New York) require controlled substance reporting in accordance with the American Society for Automation in Pharmacy (ASAP) V4.2. As of October 2014, New York State requires the reporting of controlled substances based on prescriptions dispensed (or picked up), as opposed to reporting on the basis of prescriptions filled. Most states are expected to follow suit.
This means pharmacies need to report all controlled substances (C2 through C5) that are picked up by the patient. PrimeESC provides the most accurate way to record whether a prescription has been picked up, and this is the most efficient way to ensure compliance. While a pharmacy could choose to manually track prescription pickups, that option includes a high risk of error and can result in costly penalties, fines, and even a license suspension. Instead, a pharmacy can rely on PrimeESC for accurate recordkeeping and seamless reporting to state agencies.
The PrimeESC™/PrimePOS™ combination provides an optimum integrated scenario with significant benefits to the pharmacy. Those benefits include:
• The same barcode scanner can be used for UPC and RX items. The cashier does not have to scan prescription products twice (once for copay collection and once for prescription pickup verification).
• The VeriFone device can be used as a pole display, to capture HIPAA Acknowledgement, credit card signatures, FSA/IIAS transactions, debit PIN pad (if used with certified credit card vendors and dedicated gateway), and PSE sales.
• The VeriFone MX870 device is a PCI compliant device, which means it can be used to also swipe credit cards.
• Credit card/FSA-IIAS/PSE/Debit signatures captured on the device will be saved automatically in PrimePOS and HIPAA Acknowledgement records.
• Prescription pickup records are saved automatically in the PrimeRx Pharmacy Management System. This happens seamlessly in a single transaction, although records are saved as warranted in different applications/databases.
• In PrimePOS™ the cashier has the ability to view and approve the patient’s signature. If the cashier determines a signature is not valid (just a line or illegible scribble), the signature can be rejected, and the patient instructed to offer another signature.
Yes, PrimeESCTM has a Numeric Pad which allows you to enter the Rx numbers manually. However, this could slow down the process of getting signatures for Rx picked up by the patient and is prone to errors. We always recommend using barcode scanners for the Electronic Signature Capture device, whether it be in the stand-alone mode or alongside PrimePOSTM.
PrimeESC™ hardware purchased from Micro Merchant Systems carries a one-year warranty for hardware parts and labor. Micro Merchant Systems recognizes the importance of the PrimeESC module and will provide a loaner upon a device becoming defective. A team member will pick up the defective device, oversee repair by the manufacturer, and have the repaired device shipped back to your pharmacy. This strategy is more efficient than competitors that require the pharmacy to ship the device back, and then wait while the device is repaired.
If a pharmacy is located within 100 miles of New York State, an MMS technician will make an onsite visit and provide loaner and repair services. This attention to customer service differentiates MMS from online companies that sell hardware at a cheaper price, but do not provide support commensurate with the needs of a busy pharmacy.
The different reports available from PrimeRx™ include, but are not limited to:
• Signatures by prescription
• Signatures by patient
• Signatures by date
• Print prescription pickup log report
• Print HIPAA Acknowledgement report
• Signature claims log report
• Prescriptions that are not picked-up report
As with all modules offered by Micro Merchant Systems, reports can be customized to meet a pharmacy’s precise needs.
Yes, all signatures and all PrimeESC™ activity are backed up with PrimeRx™ and PrimePOS™ data. This includes data generated during PrimeESC™ stand-alone mode and when used alongside PrimePOS™. We understand the importance of maintaining signatures, and a pharmacy’s need to have easy access to them, especially during audits and for compliance requirements. MMS customers can rest assured that when PrimeRx™ and PrimePOS™ data are backed up, that all signatures and related PrimeESC™ module activity are also backed up.
PrimeDELIVERY™ assists the pharmacy in capturing digital signatures for prescriptions delivered to patients. The module uses mobile devices such as the iPad, iPad mini, iPhone and Android devices and phones. Patients can sign for multiple prescription deliveries with a single signature. Time-stamped signatures are encrypted and stored in the PrimeRx Pharmacy Management System along with the prescription record.
PrimeDELIVERY™ works off the data plan on the device (3G, 4G, LTE, etc.) as well as off of WiFi. If the mobile device does not have a data plan, the captured signatures will sync to the PrimeRx database once back on the pharmacy’s WiFi network.
Yes. PrimeDELIVERY™ monitors copay collections and updates PrimePOS™ and PrimeRx™ data. Data moves from PrimeRx™ to PrimePOS™ to PrimeDelivery and back in a seamless and integrated manner.
Apple iOS and Android..
Yes, a single purchased license of PrimeDELIVERY™ software can support multiple devices operating in the same pharmacy.
Yes, HIPAA Acknowledgement signatures are captured in PrimeDELIVERY™. Once a HIPAA Acknowledgement signature is captured, the system will not request a subsequent signature for six years.
Yes, PrimeDELIVERY™ allows for the delivery of prescriptions to nursing homes, assisted living facilities and long-term care facilities. The system allows the user to batch upload all prescriptions being delivered to a specific facility. A single signature from an authorized staff member completes the delivery.
Yes, prescriptions can be assigned to different delivery people. Delivery personnel are accountable for each “batch” of prescriptions for which they sign.
Once a prescription is marked for delivery, the prescription history displays a blue icon. That blue icon indicates that the prescription is still in the delivery bin. When the driver uploads a batch of prescriptions onto the device, the blue icon changes to an orange box, indicating that the prescription is out for delivery. The system also shows the time the prescription information was uploaded, and the delivery person’s name and phone number. This information allows for easy tracking and contact. Once the driver updates the information to indicate that the delivery has been made, the orange box in the system will turn white, indicated a completed delivery.
Yes. When the delivery person updates the system to provide delivery information, an undelivered prescription can be “unchecked.” The delivery person can also provide the reasons for the non-delivery, which is captured in the “delivery details” section of PrimeRx and used for second attempts at delivery.
PrimeWEB™ is a web portal that allows nursing homes, assisted living facilities and long-term care facilities to request prescription refills for their patients. Refill requests are sent directly to the refill queue located in the PrimeRx Pharmacy Management System, where they are processed and set for delivery to the appropriate facility.
A pharmacy must meet the following in frastructure requirements in order for PrimeWEB™to function efficiently and smoothly:
• Dedicated web server
• Physical firewall in the pharmacy
• Anti-virus software active on all workstations and servers
• Registered domain name
• SSL encryption
No, PrimeWEB™ only integrates with PrimeRx™.
Yes, a status update is provided when a signature is captured, and the prescription is delivered. In addition, if the pharmacy uses PrimeDMS™, a hard copy of a scanned prescription can be viewed in the “patient history” feature.
Yes, PrimeWEB™ maintains a real-time connection to a live database. This allows records to be instantly updated as they are entered into PrimeRx™.
Yes, PrimeWebTM maintains a real time connection to a live database. This is a dynamic website which instantly updates records as they are entered into PrimeRxTM.
Yes. When a pharmacy installs PrimeWEB™, the pharmacy must have a physical firewall in place, and the site must have an SSL encryption. Important to note is that network security is the pharmacy’s responsibility. In order to access the site, a user name and password are created by an authorized user in the pharmacy, and the user must provide those credentials to the facility staff.
Yes. PrimeWEB™ allows the user to customize and easily update content on web pages. Users can call our support staff for assistance with certain tasks such as uploading images.
Yes, the pharmacy administrator has control over what a user can and cannot do on the system. This allows the administrator to make accommodations for different areas of responsibility within the pharmacy.
FillMyRefills.com provides patients the ability to request online refills of their prescriptions, whether via a desktop or mobile device. Pharmacies process the refill requests directly from PrimeRx’s refill queue. A patient submits a refill request, and the system generates a customized text and/or email message confirming receipt of the request and providing an estimated processing time. When the refill is processed and ready for pickup, a follow-up message is sent to the patient.
Patients can access FillMyRefills™ via the FMR website or the mobile application, which is compatible with iPhone and Android mobile devices.
No, the pharmacy does not need any additional infrastructure. FMR is a hosted solution which integrates with the pharmacy’s database to route a patient’s refill request directly to the pharmacy’s refill queue.
Yes, FMR can integrate with a pharmacy’s existing website. The refills page of a pharmacy’s website can be directed to FMR’s refill page for seamless integration. FMR can work as a stand-alone site or can integrate with an existing site.
Yes, refill requests received through FMR are sent in real time to the pharmacy’s refill queue, alerting the pharmacy that a refill request is waiting to be processed.
Yes, the FMR site can be customized to meet a pharmacy’s specific needs. The site administrator can upload a pharmacy’s logo, edit content on internal pages (including image upload), process which filters should be turned ON or OFF to validate a refill, and determine protocol for when patient has run out of refills.
Yes, all FMR hosted accounts are secured by the SSL encryption turned “ON” at the hosting level. The site is completely secure and no data linking the patient and the prescription is sent across the internet. This makes the site HIPAA compliant and completely secure.
It is recommended that patients register on their pharmacy’s website, which alleviates the need to provide identification with each refill request. However, if a patient chooses not to do this, it is still possible to submit a refill request via FMR.
The pharmacy can promote FMR link by printing it on labels and other marketing materials that will encourage patients to submit refills online. By marketing the FMR option, pharmacies can achieve a higher repeat business rate.
Brick-and-mortar pharmacies face increased competition from online competitors, and must adapt their businesses to face the new reality of online sales. Consumers expect a high degree of convenience and flexibility in their retail experiences, and interactions with their pharmacy are no exception. For example, consumers who work late hours will choose to order refills online, rather than try to squeeze a trip to the pharmacy into their busy schedules.
FMR offers a safe, convenient and accessible 24/7 solution. The service does not cost the patient anything, and demonstrates the pharmacy’s concern with meeting customers’ preferences. FMR also allows pharmacies to offer the same type of convenient online access as large chains and competitors.
